Verbal warning
letter template
[Free download]

What is a verbal warning letter?

A verbal warning letter outlines the details discussed during a meeting between the employer and the employee regarding the concerns raised and the expectations for improvement. 

Verbal warning letters provide a structured approach to addressing employee conduct or performance issues promptly -- by documenting verbal warnings, businesses can establish a record of progressive discipline, which may be essential for future reference or if further action is necessary.

The letter covers the following areas:

• Reason for the verbal warning
• Employee's response during the meeting
• Potential consequences if performance or conduct does not improve
• Scheduling a follow-up meeting to review progress
• Offering support resources, such as counselling services
• Emphasising the importance of confidentiality

Download HR Today's Verbal Warning Letter template to help mitigate potential conflicts and legal risks.