Templates

Verbal warning
letter template
[Free download]

For New Zealand managers to confirm in writing, the decision to issue an employee with a formal verbal warning in relation to an allegation/situation.

For NZ businesses

What is a verbal warning letter?

A verbal warning letter outlines the details discussed during a meeting between the employer and the employee regarding the concerns raised and the expectations for improvement.

Verbal warning letters provide a structured approach to addressing employee conduct or performance issues promptly -- by documenting verbal warnings, businesses can establish a record of progressive discipline, which may be essential for future reference or if further action is necessary.

The letter covers the following areas:

Reason for the verbal warning
Employee's response during the meeting
Potential consequences if performance or conduct does not improve
Scheduling a follow-up meeting to review progress
Offering support resources, such as counselling services
Emphasising the importance of confidentiality

Download HR Today's Verbal Warning Letter template to help mitigate potential conflicts and legal risks.

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