Office Manager
Love organisation? Thrive on variety? Ready to make a real impact?
Our client is looking for an exceptional Office Manager who can keep their busy business organised, efficient, and moving forward. This is a diverse role where you'll be at the heart of operations, supporting everything from accounts and payroll to HR, health & safety, and office management.
The company is one that takes pride in delivering quality workmanship and outstanding service, from maintenance projects through to full-scale construction. They are passionate about safety, quality, teamwork, and doing things right the first time.
About the Role
Reporting directly to the Director and the General Manager, you'll be the central point of coordination and support for the business.
This full-time*, office-based position offers flexibility around working hours, provided key responsibilities are met. We're looking for someone who naturally takes ownership, anticipates what needs doing, and enjoys finding solutions before problems arise.
What You'll Be Doing
This diverse role includes:
Office Management & Administration
- Managing day-to-day office operations, coordinating meetings, appointments, and correspondence
- Preparing reports, taking meeting minutes and distributing action points
- Managing office supplies, facilities, phones, equipment and company events
- Processing accounts payable and receivable in Xero
- Reconciling payments, expenses, and supplier accounts and raising client invoices and managing job setup
- Preparing monthly financial reports and supporting month-end processes and reporting deadlines
- Processing weekly payroll accurately and on time
- Managing leave requests and payroll records
- Maintaining PAYE, KiwiSaver, and holiday entitlement records
- Assisting with employment agreements and onboarding
- Maintaining personnel records and staff registers
- Tracking training, licences, and certification renewals
- Managing health and safety systems through SiteApp Pro
- Preparing Site Specific Safety Plans (SSSPs)
- Monitoring toolbox meetings and site documentation while managing PPE allocation and records and maintaining health and safety registers and compliance documentation
- Creating forms, templates, and branded documents and assisting with social media content and marketing materials
We are looking for a highly organised and proactive Office Manager who loves variety and thrives on responsibility. If you're someone who takes initiative, spots what needs doing before being asked, and takes pride in doing things right, we'd love to hear from you.
Essential Experience
- Strong administration and accounts experience with high attention to detail and accuracy with the ability to manage multiple priorities and deadlines
- Intermediate Xero Accounting and Xero Payroll experience
- Microsoft Word, Excel, Outlook, and PowerPoint
Why Join This Company?
This isn't your average admin role - it's a dynamic position where you'll develop and maintain processes to help keep the team performing at its best. As part of a supportive, hardworking team, you will enjoy a varied role with genuine responsibility. They have a company culture built on quality, safety and pride in their work.
For a confidential conversation please contact Rob Malpass on 021 225 3899 or Jenny Barr on 021 223 5118.
*While the ideal number of hours per week to be worked in the role is 40, applications will also be considered from applicants able to work 30+. Please state in your cover letter what your preference is in terms of hours of work.
To be considered for this role you will need to have either New Zealand citizenship or residency.
For a confidential discussion please contact Rob Malpass, EQ Consultants, on 021 225 3899.